2025 AILA Midwinter Conference: Information and Logistics

Thank you for registering for the 2025 AILA Midwinter Conference and Webcast. This page provides important details about the program, in-person logistics, the virtual website, how to participate in the Q&As, and attendee-exclusive discounts and special offers. 
 
Please note: Both in-person and webcast registrants will receive login information to access the virtual event site. You will receive an email with the event site URL, login name, and password. These are unique to each participant. This email will be sent to the email address associated with the account you used when registering. For more information about the webcast, jump to the virtual event section. 
 
Hybrid Event: Both in-person and virtual attendees will participate in the conference. Virtual attendees will view the in-person speakers via Zoom on the webcast site. Both in-person and virtual attendees will use the Slido app for the question-and-answer sessions. Instructions for using this app are below. 

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PREVIEW DAY – You can explore the virtual conference site and earn game points to win prizes, but there will be no sessions.

See the program with session titles and descriptions.

Panels accepting live questions will use Slido for Q&A. You can use Slido from a browser on your laptop or mobile device, or you can download the Slido app on your phone or other mobile device. Follow these instructions:

Using your laptop or the web browser of a mobile device?

1. Visit https://www.slido.com or search for Slido in your browser and select it from the search results. The online Q&A site is free of charge and there is no need to create an account or log in.
2. Find the blue banner that reads, “Joining as a participant?” Enter the participation code and click on the blue arrow.

Participant Codes:

• Business Track Participant Code: 3614184
• Removal/Family Track Participant Code: 4960853

1. If you would like to add your name, company, etc., click the person icon in the blue banner at the top right of your screen. (This step is optional.)
2. Type your question in the indicated field and press the green Send button to submit a question.
3. Speakers and attendees will now see your question.

Using the Slido App on a mobile device?

1. Go to your mobile device’s app store and search for Slido. The app is free of charge and there is no need to create an account or log in.
2. Download and install the Slido – Q&A and Polling app from the search results.
3. Open the app on your mobile device.
4. Enter the participant code and click the arrow to join.

Participant Codes:

• Business Track Participant Code: 3614184
• Removal/Family Track Participant Code: 4960853

1. You are now connected to Slido and can type your questions in the indicated field.
2. Speakers and attendees will now see your question.

Puerto Vallarta Airport (PVR)

• Distance to conference hotel: approximately 4 miles (15 minutes)
• Estimated cab fare: approximately $18 (one way); $5 USD or 100 MX Pesos is recommended for gratuity
• Please see more travel information on AILA Shop.

During the Conference

Checking In to the Conference 

The AILA check-in table will be open on Friday, January 17, from 7:30 am to 4:00 pm (CT) at the Sheraton Buganvilias Convention Center.

During check-in, you will receive your name badge and conference packet, which will include a copy of the schedule, CLE information, etc. Please note: No materials have been or will be mailed out for this conference.

Hotel Breakfast

The AILA room rate at the hotel includes breakfast at the hotel restaurant, La Villita. Please have breakfast before you come to the conference. AILA will not be providing breakfast at the conference.

Yoga Sessions

Friday, January 17, and Saturday, January 18
7:00 to 8:00 am; Jetty (Oceanfront Gazebo area)
Set the tone for your conference experience by beginning your day with a relaxing and energizing all-levels yoga class. All are welcome and no previous yoga experience is necessary. Don’t forget to bring a mat or towel.

WiFi in Meeting Room 

WiFi will be available in the meeting rooms, but AILA cannot guarantee the quality of connectivity. 

If you are staying at the conference hotel, you can use the same sleeping room WiFi in the meeting rooms. If you are not staying at the Sheraton, please stop by the registration desk to get the WiFi code.

AILA Conference Health and Safety Information

AILA no longer requires proof of vaccination status to attend the AILA in-person conferences, meetings, or events. Mask-wearing is optional, at the discretion of each attendee. Please act responsibly and with consideration for the health and safety of others. For more information, please read the full protocols at AILA Conference Health and Safety Information. If you have any questions, please email conferences@aila.org.

PowerPoints/Handouts prepared by speakers will be available in your AILA Digital Library. To access these items in your Digital Library, follow these instructions:    

• Log in to your account on AILA Shop. 

• Click on the blue Digital Library button located at the top right.   

• Scroll to the 2025 AILA Midwinter Conference and Webcast image. Items are listed by the date of purchase.

If you have any problems logging in to your account, visit AILA’s help page or contact membership@aila.org. 

Webcast Login Information: Both in-person and webcast registrants will receive login information to access the virtual event site. You will receive an email with the event site URL, login name, and password. These are unique to each participant. This email will be sent to the email address associated with the account you used to register.
Lobby: The lobby will be the first place you visit during the virtual conference.

Sessions: All sessions can be viewed by clicking on the Sessions tab in the top menu. You can preview each session and add it to your agenda. Sessions can only be entered 15 minutes prior to the start time. Please refresh your browser if you don’t see the Join button and you are within 15 minutes of the start of the session. Please complete an evaluation after each session. The link to the evaluation can be found below each session description. All participants will have access to the recorded sessions. The recordings will be available on the virtual site within 24 hours of the live sessions and accessible there for 14 days. After 14 days, recordings will be available in your Digital Library. Visit the Q&A for Sessions section above on this page for instructions on how to ask questions.

Lounge: This is a great place to go if you want to chat with other attendees. If you would like to search for anything on the virtual conference site, you can click on the Keyword Search button.

Game Room: Qualify to be entered to win several prizes by participating in the Scavenger Hunt. Look for star icons throughout the virtual site and participate in activities to earn points. See the Game Room page for more details and prize information.

My Profile: Customize your profile by clicking on your name in the upper right corner to bring up your badge, where you can edit your badge name and add a photo.

A four-digit attendance verification code will be given during each panel. Please note the sessions you attend and the codes in order to record your CLE attendance. You will find a sheet for recording the codes in your conference packet. At the end of the conference, you must record your attendance using webCLE. In-person attendance must be recorded by Friday, January 24, 2025. Your certificate of attendance will be issued after you record attendance using webCLE. To report your live attendance, visit webCLE, then click “MyEvents” > “Conference” > “2025 AILA Midwinter Conference and Webcast,” then select date, then title of the session, and then enter the CLE code.

While in Puerto Vallarta, be sure to check out the conference exhibitors to learn more about their practice-boosting tools and services:

Questions? Please email conferences@aila.org.

In compliance with AILA’s Privacy Policy, attendee contact information (including city, state, email, and phone number) is not included on attendee rosters provided to exhibitors and sponsors of the conference. AILA provides exhibitors and sponsors attendees’ first and last names on the attendee roster.